SOUTH AFRICAN MATHEMATICAL SOCIETY MISSION STATEMENT
The South African Mathematical Society is a national association of mathematicians, conscious of its African and international context as it seeks to promote the discipline of Mathematics in all its facets, locally, regionally and internationally. It is committed to excellence in the learning, teaching and research of the discipline and will strive to explore the applications of Mathematics in addressing the needs of the South African society.
In particular, it aims to
- stimulate and encourage the pursuit of high quality research at the frontiers of the discipline;
- promote Mathematics as a profession, through close and active cooperation with disciplines that utilize the efficacy and power of mathematical techniques and forging closer links with Business and Industry;
- identify, stimulate and nurture students with mathematical ability to realize their full potential, irrespective of their social, economic and cultural background;
- encourage and provide opportunities to members of all groups, especially those from under-represented communities, in the various facets of Mathematics;
- encourage the maintenance of sound syllabuses, teaching methodologies and assessment standards in mathematical education, and the cooperation in these areas with the organizations and professional societies with similar interests;
- explore the contributions that Mathematics can make in addressing societal needs and promoting a strong economy that will contribute to an improved quality of life for all South Africans;
- promote an appreciation and public understanding of Mathematics, its impact and applications in everyday life;
- establish links and promote cooperation between itself and similar societies in Southern Africa, the rest of the continent and throughout the world.
SOUTH AFRICAN MATHEMATICAL SOCIETY CONSTITUTION
1. Name of the Society
The name of the society shall be The South African Mathematical Society (hereinafter called the Society).
2. Corporate Existence
The Society is a non-profit organization that exists and acts in its
own name separate from its members, disposes of its assets, is accountable for
its liabilities, and is competent to act in its own name as plaintiff or
defendant in any lawsuit. The continued existence of the Society shall
therefore be separate from any change in membership or composition of the
council. The Society shall be able to own property or other assets – fixed or
movable – only insofar as such assets assist the Society in achieving its aims
and objectives. The members of the Society are not personally or jointly
accountable for the obligations of the Society and acquire no assets of the
Society during its existence or when it is dissolved.
2.1 the distribution of property, funds or payment of any monies in the name of the
Society to any person otherwise than in the course of undertaking public
benefit activities in accordance with the objectives of the Society and the
mission statement of the Society as reflected in this Constitution, is strictly
2.2 the undertaking of any business undertaking or trading activity by the Society is
2.3 the payment of excessive remuneration to any person by the Society is prohibited.
The Financial Manager of the Society must be able to justify any payment in
terms of accepted practice within the profession in question; and
2.4 members of the Society shall not have rights to any property or assets acquired for the
sake of equipping the Society to achieve its aims and objectives.
3. Objectives of the Society
The objectives of the Society shall be
3.1 to promote the increase of mathematical knowledge and the use of Mathematics in fields of application;
3.2 to promote the instruction of mathematical subjects and the dissemination of mathematical knowledge at all levels;
3.3 in general, to promote the discipline of Mathematics, as described in the Mission Statement, appended to this constitution.
4. Council of the Society
4.1 The Council of the Society shall consist of eight elected members each associated with a specific portfolio. The portfolios shall be those of President, Vice-President, General Secretary, Financial Manager (these four to form the Executive), Scientific Activities, Education, Development and Public Relations, and Liaison. The nature and description of any portfolio may be changed by simple majority vote at the Annual General Meeting of the Society (AGM).
4.2 Council may co-opt onto Council a maximum of three extra Council members to serve in portfolios such as may be determined by Council.
4.3 Council may determine such additional portfolios and make such additional appointments to these further portfolios as it may deem fit; provided that these additional portfolio holders shall be answerable to Council but are not members of Council.
4.4 The manner of election of Council shall be as follows.
4.4.1 Council members shall be elected by secret ballot at the AGM by majority vote.
4.4.2 Postal votes and proxy votes shall be permitted in the manner determined by Council; provided that the deadline for postal votes shall be at least 24 hours before the commencement of the AGM.
4.4.3 Nominations for Council shall be called for, made, and circulated in advance. Any member of the Society in good standing may stand for election to Council, propose or second a nominee.
4.4.4 Each nomination shall be for a specific portfolio, shall be signed by the proposer, the seconder and the nominee, and shall be accompanied by a brief CV of the nominee and a statement of intent by the latter.
4.4.5 Election to Council shall be for a period of two years; incumbent members are eligible for re-election to Council in the same portfolio for a maximum of two consecutive terms.
4.4.6 Regulations for conducting elections shall be published by Council in an official publication of the Society at least one month prior to the closing date for nominations.
4.5 All Council memberships shall expire, and those of the newly-elected Council members shall commence immediately after the Annual General Meeting. The immediate past President will automatically remain a member of Council for one further year unless the current Vice-President is elected as President.
4.6 If a vacancy arises in the Council for whatever reason, the remaining members shall co-opt a member of the Society to act in his/her stead until the expiry of the original member’s term of office. The reconstituted Council may, if this is deemed expedient, re-assign existing portfolios.
4.7 Council meetings shall be held at least twice yearly, and shall be convened by the President after consultation with all Council members.
4.8 The President shall chair meetings of the Council. In the absence of the President, the Vice-President shall chair the meeting. In the absence of both the President and the Vice-President, a Council member designated by the President shall chair the meeting. If the President is unable to designate such a person, the remaining Council members shall designate a person from among their ranks. A quorum shall be constituted by five Council members.
5. Powers and duties of the Council
5.1 In terms of this Constitution, Council
5.1.1 may co-opt additional members to serve on Council.
5.1.2 may grant or terminate membership in accordance with the provisions of the Constitution.
5.1.3 may enter into such contracts and organize such activities as may be deemed necessary for carrying out the objects and business of the Society.
5.1.4 shall decide on all questions concerning cooperation with other organizations.
5.1.5 may recommend amendments to the constitution. 5.1.6 may frame domestic regulations for furthering the business and management of the affairs of the Society, and is responsible for communicating such regulations to members.
5.1.7 shall administer the Society’s funds in general, and shall, more specifically, have authority on behalf of the Society, to collect and receive monies by way of bequests, donations, grants, subscriptions, collections or in any other manner, and to use such funds in accordance with the objectives of the Society.
5.1.8 is authorised to institute and defend actions and proceedings on behalf of the Society
5.1.9 may perform any lawful act necessary for the achievement or furtherance of the objectives of the Society
5.2 Any act performed by Council in pursuance of any power conferred by this Constitution shall be signed by the Chairman or his/her duly authorised alternate.
5.3 Council shall keep a minute book in which minutes of all its meetings shall be recorded. It shall further keep any other book/s which may be necessary to provide a true reflection of any financial transactions entered into by or on behalf of the Society.
5.4 Membership of Council of any member is automatically terminated if he/she is absent from three successive Council meetings without apology.
5.5 Any member of Council who is guilty of serious misconduct or who seriously abuses his/her position as a member, may be dismissed as a Council member by vote of at least three-quarters of the members present at a Special General Meeting specifically convened for the purpose of dealing with such matter; provided that the Council member concerned shall receive notice by registered post of the proposed action against him/her at least 14 calendar days before the Special General Meeting, and further that the aforementioned notice shall state in detail what the allegations against the member are, and that the member be afforded a fair and reasonable opportunity, whether personally or in writing, to respond to the allegations of misconduct or abuse.
5.6 Council shall have the power to suspend a Council member against whom proceedings such as those envisaged in clause 5.5 are pending with immediate effect, and may take all necessary steps to bar such member from having access to any bank account of the Society or from acting in the name of the Society in any way until the matter has been resolved.
There shall be four classes of membership:
6.1 Full members
6.2 Special members
6.3 Institutional members
6.4 Honorary members
7. Qualifications for Membership
7.1 Full membership is open to any person who holds a tertiary qualification, usually a bachelor’s degree, in a mathematical discipline. Council may grant, in special cases, membership to persons not meeting this qualification.
7.2 Special membership is open to persons who qualify for full membership and either
(a) are members of another society with which the Society has a reciprocity agreement, or
(b) whose income is substantially lower than that of an average full member. An application for special membership must be made annually. Criteria for the granting of special membership are determined from time to time by Council, and may include (but are not limited to) being a full-time registered student and being retired from full- time employment.
7.3 Institutional membership is open to all institutions with an interest in Mathematics. Such institution shall be regarded as a single member, and may vote or nominate persons to Council as a single member.
7.4 Honorary membership is conferred by Council on an annual basis to persons who perform a special service to the Society.
8. Admission to Membership
8.1 Applications for membership shall be submitted on a form obtainable from Council. Applicants shall be sponsored by two members and shall declare that they support the objectives of the Society. Applications will be considered by the Council who will decide whether the application is acceptable, and if so, for which class of membership.
8.2 The Council may offer honorary membership under clause 7.4 to any person as it sees fit.
9. Privileges and duties of members
9.1 All members may vote in person at General Meetings or by postal vote or duly authorised proxy. Institutional members have a single vote, to be exercised by a duly authorised representative. Any member except an institutional member may serve on the Council. The Council will determine the privileges (other than those determined above) of the various classes of membership.
9.2 Membership fees are payable by full members, special members and institutional members. Such fees, as well as the due date for payment thereof for the coming year, will be fixed at the AGM, and must be paid in full by the due date, after which time the member concerned will be deemed to be in arrears. Honorary members shall pay no membership fees.
10. Suspension and termination of membership
10.1 Council may, in its discretion, suspend membership privileges or terminate the membership of members whose membership fees are in arrears by three calendar months: provided that at least 60 calendar days have elapsed since notice in writing that the fees are in arrears has been given to the member concerned. Members whose membership has been suspended or terminated in terms of this clause may be reinstated by Council on application, provided the outstanding fees are paid up in full.
10.2 If any member acts in a manner which, in the opinion of Council, constitutes misconduct which has brought or is likely to bring the Society into disrepute, Council may recommend the termination of such membership. Council’s recommendation shall be referred to all voting members, to be voted on by postal ballot. The termination of membership takes effect if supported by at least three-quarters of those members who vote.
10.3 Any notice sent by registered post to a member of the Society shall be deemed to have been received within seven days of its date of despatch to the member at the address kept in the Society’s records.
11. Meetings of the Society
11.1 An Annual General Meeting (AGM) shall be convened every year, not more than 18 calendar months after the AGM of the previous year. The Society shall endeavour to hold a yearly congress at different centres in the Republic of South Africa.
11.2 A Special General Meeting shall be held to deal with urgent business if Council deems this necessary or if a request for such a meeting is received by the General Secretary in writing and signed by at least fifteen per cent of members in good standing.
11.3 Notice of any General Meeting shall be given to all members in writing at least 30 calendar days before the date of the meeting, including notice of the agenda. Such notice may be given by ordinary post or via electronic mail, provided that members to whom notice is sent by electronic mail, shall have consented to receiving their notices in this manner.
11.4 Forty per cent of all members in good standing shall constitute a quorum at any Special General Meeting: Provided that the number of postal votes and proxies will be added to the number of members present at the meeting to determine whether the quorum has been met. If no quorum is present 30 minutes after the time at which the meeting is scheduled to begin, the meeting shall be postponed to a later date not more than one calendar month after the date of the original meeting. If no quorum is present at the second meeting, those members present shall constitute a quorum.
11.5 An Annual General Meeting is deemed to have a quorum.
12. Divisions of the Society
12.1 Any group or society having objects similar to those of the South African Mathematical Society may be recognized as a division of the Society. Such recognition shall take place at an Annual General Meeting on the recommendation of the Council.
12.2 The association with such a division shall take place by agreement.
13. Amendments to the Constitution
13.1 Amendments may be proposed by any voting member and shall be seconded by two voting members. Members shall give notice of any proposed amendment to the constitution to the General Secretary at least two calendar months before a General Meeting, and an agenda shall be sent to all members at least one calendar month before the general meeting. This agenda shall also include all amendments to the Constitution proposed by the Council.
13.2 Proposed amendments will be debated at the General Meeting even if the proposer and seconders are not all present. If amendments are accepted by ordinary voting during the general meeting, the amended amendments shall replace those originally proposed only with the written consent of the proposer and seconders. If this consent is not given, each amended proposal shall be treated as a separate proposal. All members will then be sent a ballot paper describing the proposed amendments. The ballot papers should be filled in and returned to the Secretary by a given date. A two- thirds majority of the votes received by the given date will be decisive, failing which the proposed amendments shall fall away. Council shall appoint at least two members to count the votes. The result of the voting shall be communicated to all members.
14. Financial matters
14.1 Council shall report to the Society on financial matters during the Annual General Meeting. This report shall be audited by a properly qualified person or persons.
14.2 Council, via the Financial Manager, shall
maintain bank account(s) in the name of the Society. The financial transactions
of the Society shall be conducted from this account. Council is competent to appoint
signatories from the ranks of its members in respect of such account(s).
The financial year of the Society shall end on 31
15. Interpretation of this Constitution
15.1 All questions concerning the interpretation or application of the Constitution or any other related matter not specifically mentioned herein shall be submitted to Council, whose decision shall be final.
15.2 Any decision, interpretation, ruling or rule of Council, any committee or meeting of the Society which conflicts or is not reconcilable with the Constitution of the Republic of South Africa, 1996, or any other legislation applicable to the Society, shall be null and void.
16. Dissolution of the Society
16.1 The Society may be dissolved by a majority vote of the members at an AGM or Special General Meeting convened in accordance with clause 11.2: Provided that the proposal to dissolve the Society shall be contained in the notice of meeting.
16.2 Any proposal for dissolution shall include a
of debts and disposition of the remaining assets of the Society.
16.3 At the dissolution of the Society, remaining assets
of the Society shall not be distributed to the members of the Society, but
shall be given to Non-Profit Organisations with similar objectives. The
identity of such Non-Profit Organisations shall be determined by the AGM or
Special General Meeting where the Society is dissolved.